MEMO
Identify the memo
MEMORANDUM
To : Warehouse employees
From : Maria Longo, Human Resources Manager
CC : Vince LaPlante, Warehouse Manager
Date : June 6, 2017
Re : Vacation request
Please note that there has been a change to the vacation policy. Employees wishing to take vacation days during the summer months of july and August must submit request forms by june 18. Employees who do not submit their requests in writing will not be permitted to take vacation until September.
Thank you for your cooperation
Maria Longo
MEMO
Memorandum ( also more commonly memo) is a brief written record of communication, used in office, whether business, government, education institution or legal office. The usual structure for a memo includes some or all of the following:
MEMORANDUM
TO : the person or group receiving the memo ( recipient)
FROM : the person writing the memo ( sender)
CC : (Carbon Copy) the person or group who should be informed about the memo
DATE : usually a formal manner of writing the date
SUBJECT : a short specific topic discussed in the memo. This should be in bold.
Introduction: explains why the memo has been written and what topic will discuss. You can star your idea of this introduction by responding this this sentence," I'm writing because.." When the memo is long, the introduction is an a single paragraph as an executive summary of the memo itself.
Body : discusses the topic in detail. It explains a thing exactly and list items when possible. in a long memo, the body contains discussion of background information. You can use this phrase " the facs are..." to develop the body part a memo.
Conclusion : explains what will or should happen next, when the follow up will occur and why the date is important. In most memos, the conclusion is in form of actions. The main idea of this part is that " I will" or "I propose that you..."
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